Barely a day goes by without a headline trumpeting new reimbursement rules, hospitals converting to outpatient facilities, hospitals going out of business, CEOs being replaced, people going to jail … all related to changes in reimbursement. In an environment where the rules will keep changing and reimbursement shows no signs of settling down, how can good facility design help health care systems and providers succeed?
As a national architecture, engineering, interiors, planning and consulting firm based in Denver for more than a decade we have worked with health care providers, large and small, across Colorado and the United States facing these same issues.
Here are some of the top health care facility trends that we are seeing today that you may want to consider to help your organization thrive in the years ahead.
Some facility designs promote greater financial success than others. As experienced health care facility designers, we understand that:
•To be financially viable, facilities should be designed to be visible and convenient, reinforce the brand identity, and convey the desired image inside and out. Many health care providers want their facilities to convey words such as: welcoming, caring, friendly, reassuring, easy to navigate, clean, fresh and state of the art. The most successful health care facilities communicate such ideas, increasing patient satisfaction and volume. Do your facilities engender these feelings to passersby, patients and visitors? If not, it may be time for a design refresh.
•Design also can increase revenue by increasing throughput. During the design phase, we use lean planning and simulations to look at factors like room turnaround times and travel distances. By designing layouts with these metrics in mind, getting even one more patient per day through each exam room or each operating room can increase revenue and make an enormous difference to the financial bottom line.
Many people think that architects, engineers and designers only focus on construction costs. While that may be true with some firms, experienced health care design firms understand the owner’s cost perspective and can make many recommendations to save money.
• Promote patient and staff safety. Decades of research and reams of evidence show that design matters. For example, private inpatient rooms reduce costly infections and can reduce length of stay. Bathroom configurations requiring fewer turns reduce falls. Standardizing aspects of the facility can help reduce costly medical errors. Ceiling lifts can reduce staff injuries and therefore workers’ compensation claims. These design strategies, and many more, impact the bottom line.
• Reduce personnel costs. Personnel costs are the largest cost in almost every business, and health care is no exception. Therefore, designing facilities to be staff-efficient should be a key goal identified prior to beginning design, and each design option should be evaluated on the cost of the staff required to operate it across all shifts. You may be surprised at the annual savings that one design can promote compared to other designs.
Nearly every health care provider has a goal to recruit and retain the best people, and facilities can have an impact. Workers appreciate layouts that promote safe, efficient work and having off-stage areas with views of nature. We can use interior design to be intentionally vibrant and energetic, or peaceful and calming. A recent post-occupancy evaluation of one of our inpatient units showed the new unit had lower staff turnover than an equivalent unit.
• Reduce facility operating costs. It is all too easy, during preconstruction or early construction, to “value engineer” a building to reduce the initial construction cost. But too often reducing initial costs leads to increasing long-term operating costs, particularly in the mechanical systems. Working with the owner’s facility personnel, engineers can help evaluate the initial costs and facility operating costs of proposed options so owners can make better-informed decisions about proposed “savings.”
Commissioning is a process to confirm that the building, as built, operates as intended, meeting the owner’s project requirements. Without commissioning, people often are surprised at how unidentified problems can lead to a building that is not operating at peak efficiency. For existing buildings, retro-commissioning can identify areas where the building is not operating as intended, allowing corrections to be made and thereby reducing operating costs.
Yet another way that design impacts operating costs relates to renovation costs. Experienced architects, engineers and planners are adept at designing in flexibility, which reduces long-term renovation costs. Many of our clients are staunch supporters of flexibility strategies (such as modular layouts) because they recognize and appreciate the long-term operating cost savings.
• Reducing construction costs. Of course, keeping initial construction costs within budget also is essential. This begins during the programming and planning phases, where we bring lean processes to help streamline flows and reduce waste prior to beginning design. To save both construction and operating costs, it is far more effective to eliminate unnecessary square feet than to make the building larger than necessary while resorting to cheaper systems and finishes with shorter lifespans.
There are many more trends that we are seeing across the country, but these are among the most significant facility strategies impacting the bottom line.